A controller who knows staffing, without paying for the full-time seat.
We keep the books, run the close, and deliver controller-level reporting for staffing and recruiting firms from $2M to $30M. One team, one fixed monthly price.
Gross profit by client
Last month| Client | Hours | Bill rate | GP / hr | GP % |
|---|---|---|---|---|
| Northfield Logistics | 4,120 | $24.50 | $3.93 | 16.0% |
| Cedar Health Partners | 1,860 | $52.00 | $9.16 | 17.6% |
| Lakeline Manufacturing | 6,340 | $21.60 | ($0.27) | (1.3%) |
| Summit Distribution VMS | 3,050 | $26.00 | $1.32 | 5.1% |
| Brazos Foods | 2,480 | $23.75 | $3.79 | 15.9% |
| Total | 17,850 | $2.52 | 9.5% |
Illustrative example. Gross profit is after pay, payroll burden, and VMS fees.
Sound familiar?
The back office of a growing staffing firm breaks in the same places. If a few of these hit home, we should talk.
Payroll funding is a guess
You find out what's available on your line the day payroll is due, not the cycle before.
VMS payments don't tie out
Lump-sum remittances arrive short, fees come off the top, and nobody can match them to invoices.
Commissions start an argument
Every pay cycle, a recruiter questions their number, and the calculation lives in one person's spreadsheet.
A new state means a new gap
You placed workers somewhere new, and you're not sure every payroll and unemployment account got set up.
You are the back office
It's Sunday night and you're approving timecards so payroll can run Monday morning.
Your lender wants clean numbers
A line renewal, a factoring review, or a buyer is coming, and the books aren't ready for anyone to look.
One resignation from chaos
If your bookkeeper quit tomorrow, how much of your back office would walk out the door with them?
Last month closes next month
By the time the numbers are final, they're too old to act on.
What you actually get
Everything from daily bookkeeping to controller-level reporting, handled by one team that only works with staffing firms.
Books kept, close done
We keep the books daily and close every month on a fixed calendar, including unbilled hours, accrued payroll, and workers' comp true-ups.
Margin you can see
Gross profit by client, branch, recruiter, and placement type, after burden. You'll know which accounts actually make money.
Cash you can plan payroll around
A view of every payroll going out against collections coming in, so a funding gap never catches you by surprise.
VMS remittances untangled
Payments matched to invoices, fees and short-pays tracked and chased, and an aging report that shows what you're really owed.
Commissions people trust
A written calculation that runs on schedule and holds up when someone asks how their number was figured.
Compliance that doesn't lapse
State registrations and deadlines tracked in every state where you place workers, so growth doesn't leave gaps behind it.
Ready when your lender asks
Clean monthly numbers and the reporting your line or factor expects, ready before anyone requests them.
Built to be handed off
Every reconciliation, schedule, and statement is filed in a structure anyone can follow. People change; the process stays.
Know your low point before payday.
Your people get paid on your schedule. Your clients pay on theirs. We forecast cash every pay cycle, so you see the gap coming and plan your funding around it, instead of discovering it the day payroll is due.
Your clients pay in 45 days. Your people get paid in 7, or 15.
Projected cash over your next nine weeks.
Illustrative example.
With us, you pay for the work, not the seat.
A full-time hire comes with a salary, payroll taxes and benefits, a second hire to keep the books, and a process that leaves when they do. We come with none of that, just the work, done on schedule by people who know staffing.
| Full-time hire | ScottUrra | |
|---|---|---|
| What you pay for | A full salary, whether or not the work fills the week | The work itself, at a fixed monthly price |
| On top of salary | Employer payroll taxes, benefits, and workers' comp | Nothing. One fixed fee covers it. |
| Where they live | A remote hire in a new state can mean new state registrations and payroll accounts | We're not on your payroll, so there's nothing new to register |
| Bookkeeping | Usually a second hire to manage | Included |
| Staffing know-how | Depends on who you hire | Staffing is the only industry we serve |
| When someone leaves | The process walks out the door with them | Everything is documented, and the team keeps running |
| Meetings | In every one | In the ones that matter |
If you want someone in every meeting, hire in-house. If you want the work done right, by people who know staffing, talk to us.
We've sat in your chair.
Our team has spent years running the back office inside staffing firms. We've funded payroll against slow-paying clients, chased VMS short-pays, and rebuilt commission plans. There's no learning curve when you hire us, because this is the only work we do.
- Staffing onlyTemp, contract, placement, and executive search. We don't split our attention across industries.
- Automation built inThe timecard-to-payroll-to-invoice handoffs someone rebuilds by hand every pay cycle get automated as part of the work, not sold as a separate project.
- A person, not a queueYou work with the same people every month, people who already know your business.
- English and SpanishWe work comfortably in both.
How it works
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A 30-minute review
Bring last month's numbers. We'll tell you what we see and whether we're a fit.
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Onboarding and catch-up
We set up your monthly rhythm. If the books are behind, we bring them current first, for a fixed quote agreed up front.
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Monthly service
Books kept, close done, and reporting delivered on the same calendar every month.
Fixed monthly price. No hourly billing. Tiers are based on the size and complexity of your firm.
See how pricing worksPricing
One fixed monthly price. No hourly billing, no surprises. Every tier includes everything, from daily bookkeeping to controller-level reporting. What changes is the size and complexity of the work.
$2M to $7M in revenue
Foundation
Typical monthly average coming soon
For firms where the owner is still the back office. One state, a handful of key clients, a single funding source.
$7M to $15M in revenue
Growth
Typical monthly average coming soon
For firms adding states, VMS clients, and recruiters faster than the back office can keep up.
$15M to $30M in revenue
Scale
Typical monthly average coming soon
For firms with multiple branches, lender reporting, and commission plans that need to hold up to scrutiny.
What moves your price within a tier
Payroll volume, number of states, VMS clients, lender or factoring reporting, branches, and commission plans.
Behind on the books?
If we need to bring your books current first, that's a separate catch-up project with a fixed quote agreed before we start.
Is it time?
Check every statement that's true for your firm. Two or more, and your back office has outgrown how it's run today.
0 of 9 checked.
Bring last month's numbers. We'll show you what we see.
A 30-minute review with people who know staffing. No pitch deck, no obligation.
Book a 30-minute review